Payroll, Reconciled
We connect to your payroll provider and reconcile every pay run against your books—so your GL is always accurate and tax season is stress-free.
Payroll Is Your Biggest Expense. Is It Right?
For most businesses, payroll is 30–50% of total expenses. Yet it's one of the most error-prone areas of bookkeeping. Gross pay, tax withholdings, employer contributions, benefits deductions—one wrong entry compounds every pay period.
Without proper reconciliation, you won't catch the problem until quarter-end or worse, during an audit.
What We Reconcile
Every Pay Period
Gross Pay
Salaries, wages, overtime, bonuses
Tax Withholdings
Federal, state, local, FICA
Employer Taxes
FUTA, SUTA, employer FICA match
Benefits & Deductions
Health, 401(k), HSA, garnishments
Reconciliation happens within 48 hours of each pay run. Variances are flagged immediately.
From Pay Run to Clean Books
We automate the connection. You focus on your team.
Connect
We integrate directly with your payroll provider’s API—ADP, Gusto, Paychex, or QuickBooks Payroll.
Import
Every pay run is automatically pulled into your books: gross pay, taxes, deductions, employer costs.
Reconcile
We match payroll journal entries against your GL, flagging any variance before it becomes a problem.
Report
You get a clean payroll summary every period plus quarterly tax liability reports.
End-to-End Payroll Bookkeeping
Journal Entry Reconciliation
We reconcile your payroll provider’s reports against your general ledger every pay period, catching discrepancies before they compound.
- Pay-Period Matching
- GL Variance Alerts
- Audit-Ready Reports
Tax Liability Tracking
Payroll taxes, employer contributions, and withholdings are tracked in real time so nothing slips through the cracks at quarter-end.
- Federal & State Taxes
- Employer Match Tracking
- Quarterly Reconciliation
Headcount & Cost Reporting
See payroll as a percentage of revenue, cost-per-employee trends, and department breakdowns—all inside your dashboard.
- Cost-Per-Employee KPI
- Department Breakdown
- Monthly Trend Charts
The $8,000 Payroll Tax Surprise
!Before Payroll Reconciliation
- Payroll provider reports didn't match QuickBooks by $8,000
- Employer FICA contributions were being double-counted
- Owner discovered the issue 3 days before their 941 filing deadline
After Payroll Reconciliation
- GL matched payroll provider reports to the penny every pay period
- Quarterly 941 prep time dropped from 6 hours to 15 minutes
- Owner now has real-time labor cost dashboards by department
“We were off by $8K and didn't know it until I was about to file. Now reconciliation happens automatically every two weeks. I never think about it.”
— David K., Managing Partner